Types of Leave
Leave type in HeeRee can have the following properties:
Require or do not require credit in order to apply
Paid or no pay
Maximum number of leave per year
Show or do not show in Leave Entitlement Page
An example of leave type that requires credit in order to apply is Annual Leave. A staff can only apply annual leaves when he has available credits of annual leave. The administrator would usually credit annual leaves to all staff just before a new calendar year starts.
An example of leave type that does not require credit to apply is Hospitalization Leave. A staff need not have any credit for hospitalization leave before he can apply it. However, the administrator can set the maximum number of hospitalization leave per year that any staff can apply.
Leave credits of all leave types can be set to be displayed or hidden from staff view in the Leave Entitlement Page. Usually you would hide those leave types that do not require credits in order to apply.
Leave Application Process
The basic process of leave application goes like this:
Staff sign into HeeRee.com and applies a leave.
An email will be sent by the system to the staff's manager to notify him of the leave application.
The manager sign into HeeRee.com to approve the staff's leave application.
An email will then be sent by the system to the staff to notify him of the results.
Leave approved will be shown in the Leave -> Approved Page.
Leave Cancellation Process
While a leave is pending approval, the staff can cancel the pending leave. His manager will be notified of the cancelled leave and no further action is necessary from the manager.
However, to cancel a leave had already been approved, the staff would need to get his manager's approval to cancel the approved leave. The leave cancellation process of approved leave goes like this:
Staff sign into HeeRee.com.
Staff goes to the Leave -> Approved Page to find and cancel the approved leave.
An email will be sent by the system to the staff's manager to notify him of the leave cancellation.
The manager sign into HeeRee.com to approve the staff's leave cancellation.
An email will then be sent by the system to the staff to notify him of the results.
Cancelled leave will be shown in the Leave -> Cancelled Page.
Carrying Forward Unused Leave
Most companies allow unused leave to be carried forward to next year X number of months.
If the company allows all unused leave to be carried forward, the company can set the validity of the credited leave to be 1 year and X months, where X is the number of months that the unused leave can be carried forward. After the validity period, unused leave will expired and can no longer be used.
If the company allows only a certain number of unused leave to be carried forward to the next year, the company will set the validity of the credited leave to be 1 year, Then, at the beginning of the next year, for each staff, check the number of unused leave they have left and credit to them the allowed carry forward leave for X months.
